Expeditor – EPC Projects

Job Details

A JAB Recruitment client is seeking an Expeditor with expertise in projects for engineering, procurement and construction. 

Please note:

• This is a CONTRACT role located in Houston, Texas. Local candidates preferred.
• Conversion to perm team member intended after 12 months depending on performance and business need. 
• Must be authorized to work in the US without restrictions for any employer without present or future need for sponsorship. 
• No visa sponsorship available. 
• Must be comfortable working onsite - Greenway Plaza, Houston

Primary purpose:

To expedite processes within the organization and collaborate with different teams such as Project Management and Procurement to facilitate operations, materials movement, inventory control, record keeping, and scheduling. The Expeditor will be responsible for monitoring the flow of work from procurement to actual material/equipment deliveries. The Expeditor will identify process gaps and consult with management to determine solutions. Maintaining a clear and open line of communication is crucial in this position. Success in this role will be demonstrated by delivering seamless execution strategies to ensure the timely accomplishment of projects and operations delivery targets.

• Tracks operational responsibilities. 
• Helps prioritize projects based on deadlines.
• Documents process issues.
• Prepares expediting reports.
• Facilitates implementation of need-based solutions.
• Fosters strong internal and external partnerships.
• Monitors and maintains project and delivery schedules.
• Streamlines interdepartmental communication.
• Adheres to company policies, procedures, guidelines, record retention, and delegation of authority.

 

Essential duties and responsibilities:

• Primary focus will be communicating with vendors about the status of materials/supplies and equipment.
• Reviewing purchase orders and confirming orders with vendors upon issuance of purchase orders.
• Monitoring expediting activities conducted through EPC firms hired by Company and expediting materials/equipment directly purchased by Company.
• Ensuring vendor’s acknowledgement of purchase orders.
• Obtaining production schedules for engineered equipment.
• Monitoring project and vendor schedules to ensure timely deliveries and identifying potential slips in the schedules.
• Communicating with suppliers to determine expected delivery dates and informing Project Managers of potential delays.
• Collaborating with Project Managers for updates on delivery timelines.
• Compiling, recording and reporting expediting data and progress to management and key stakeholders.
• Maintaining market awareness of lead times on materials and equipment commonly purchased by the Company.
• Providing risk mitigation strategies for long lead time items.
• Problem-solving to reduce the impact of late deliveries.
• Acting as liaison between Company departments and vendors.
• Work independently to manage tasks and timelines.
• Input and maintain necessary data in company ERP systems.
• Promote Procurement services throughout the organization.
• Support stakeholders to help achieve key organizational goals. 
• Develop and maintain a positive working relationship with internal and external stakeholders.
• Engage with a broad range of stakeholders with tact, courtesy, and professionalism.
• Communicate clearly, both in person and virtually, using a high level of communication and active listening skills.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the public.
• Other daily, weekly, monthly, or special project duties as identified and defined. • Work with different heads of department to monitor inventory levels, assess supply vendors and ensure delivered supplies meet quality standards.

 

Minimum requirements:

 

Education:

• Associate or Bachelor’s degree from an accredited institution in Supply Chain Management, Industrial Engineering, or a related discipline.
• A minimum of three (3) years of relevant direct work experience may be considered as a substitute for a degree.

 

Experience/Specific Knowledge:

• A minimum of at least three (3) years direct or active work experience in expediting procured materials and engineered equipment for business operations and projects.
• Solid understanding of materials and services procurement.
• Familiarity with energy industry-related services and commodities. 
• Intermediate proficiency level in MS Office applications, including Excel, Word, PowerPoint, and Outlook.

 

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

 

Competencies, Skills & Abilities:

• Strong interpersonal, communication, listening and presentation skills.
• Exceptional team member.
• Must be able to prioritize and manage work requirements independently to meet various schedules and objectives.
• Strong problem solving and analytical skills, including the ability to resolve complex issues and to identify value generating opportunities.
• Self-motivated with the ability to successfully manage multiple tasks, to meet multiple deadlines, and to work with minimal direct supervision.
• Ability to organize, schedule and prioritize workload to meet various schedules and objectives on short notice.
• Ability to resolve conflict in a win-win manner.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Must be able to perform all essential and marginal functions of the job.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate. 

 

Physical Demands:

All the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear.  The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance.  The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

 

Working Conditions:

• May be required to carry a cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

 

Supervisory Responsibility:

• None

 

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:

Above the minimum requirements, not required but advantageous in this position:

• Supply Chain certification a plus, but not required.
• Experience with Oracle Cloud ERP system a plus, but not required.
• Experience in the midstream energy storage and transportation industry a plus, but not required.

EEO Statement: JAB Recruitment complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. JAB Recruitment does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status, pregnancy status, or other status protected by law.


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